Reduce Dynamics 365 Storage Costs with the CONDENSE Framework

Microsoft Dynamics 365 can become costly and cluttered as data accumulates. Many organisations struggle with rising storage fees, sluggish performance, and data management headaches, but expanding storage isn’t a sustainable fix.

That’s why we created Condense, a strategic service and toolkit developed by DQ Global to help you reduce storage, cut costs, and future-proof your CRM.

What is CONDENSE?

C – Curate
Identify and protect the data that delivers real business value. The records that drive insight, decision-making, and customer engagement.

O – Organise
Review and streamline how your data is structured, including entities, relationships, and field usage. This is to make your CRM easier to navigate and maintain.

N – Neutralise Redundancy
Remove duplicated fields, unnecessary record types, and legacy clutter that serve no current purpose but take up valuable storage.

D – Decommission Obsolete Records
Flag and safely remove data that’s inactive, outdated, or irrelevant, such as closed cases from years ago or dormant leads.

E – Evaluate Retention Needs
Review your compliance, operational, and reporting requirements to determine what data must be retained and what can be confidently removed or archived.

N – Normalise Formats
Ensure consistency across naming conventions, field structures, and data types to support accurate reporting and system integrity.

S – Summarise Where Appropriate
Where full historical detail isn’t needed, replace large datasets with summary records, roll-ups, or aggregated insights.

E – Extract for Archive
Move older but important data to an accessible archive, preserving it outside your live CRM to improve performance and reduce costs.

Real Results, Real Savings

One DQ Global client was spending over $200,000 per year on Dynamics 365 storage. Using the CONDENSE framework, we helped them optimise their data and cut their storage bill to $100,000 per year. A 50% reduction!

Watch the Webinar: 3 Ways to Cut D365 Storage Costs

In just 30 minutes, Conor Doyle shares practical, proven strategies to reduce Dynamics 365 storage usage, without compromising performance or compliance. Watch the webinar here!

Ready to Take Control of Your D365 Data?

If your CRM is weighed down with legacy or unnecessary data, our Condense service can help you clean it up and take back control. You’ll spend less, move faster, and stay compliant, all without losing access to what matters.

Contact us to find out how CONDENSE can support your Dynamics 365 data strategy.